Venue and Accomodation

The Fifth GEF Assembly and its associated meetings will be held at the Moon Palace Hotel on Mexico’s Mayan Riviera. For convenience and security purposes, a sufficient number of rooms, at a fixed rate of USD 200 per night in the all-inclusive modality, are available. The rates provided include all meals, drinks, taxes and gratuities at the Moon Palace Hotel. There is an additional charge of USD 40 per night for double occupancy. We strongly advise all delegates to stay at the Moon Palace Hotel. Rates for single, double and triple occupancy are very favorable given the all-inclusive nature of the Hotel.

Delegates choosing to stay in other hotels will need use the shuttle service or taxis which may cost USD 40 for a one-way trip. Delegates arriving from other hotels will also need to obtain daily passes and clear security. Please note that all participants who are sponsored by the GEF will be staying at the Moon Palace Hotel. Please see the logistics note for further details.

Reservations may be made online at:

http://www3.palaceresorts.com/NET/Formularios/Groups.aspx?gc=VASAMGEF&sb...

Moon Palace Hotel - www.moonpalacecancun.com Cancún-Chetumal Highway Km. 340 Cancún, Quintana Roo 77500, Mexico Contact: Rosy Lily Sanchez [email protected] MEX: (01 800) 839 4249 ext. 7712 y 7716 USA: 1 800 346 82 25 Ext.7712

GEF Assembly Hospitality Desk

On arrival, there will be an Information and Hospitality desk at the Moon Palace Hotel where delegates can check in and receive information related to the Fifth GEF Assembly and its Associated Meetings.

Wi-fi and Business Center

Free Wi-Fi access is available within the hotel and venue. A business center for delegates with computers, internet access, printers and photocopying facilities will be provided at the meeting venue. Since this Fifth Assembly and Associated Meetings is intended to be as paperless as possible, we strongly encourage all delegation members to bring their personal computers or tablets.

Press Conference Room

A press conference room will be available upon request. Delegations must send an email to [email protected] specifying the time, duration, format, number of persons participating and technical requirements in order to schedule the press conference room.

Bilateral Rooms

A limited number of bilateral meeting rooms will be available. They will be assigned on first-come first-served basis under the requirements and conditions bellow cited. For questions regarding this matter before the event, please send an email to [email protected]. Additional rooms for one to one interviews or press interviews will be available on a separate basis.

Bilateral meeting rooms will be booked under the following requirements and conditions:

1. For meetings between delegates, at least two parties (countries and/or organizations), please specify the number of attendees and the heads of the meetings.
2. Heads of delegation, Ministers and Deputy Ministers will have preference.
3. The meeting time must be indicated (25 or 55 minutes).
4. The bilateral meeting rooms have a capacity for 10 people at the table plus 4 chairs at the back. If you have special requirements please contact Mrs. Silvia Rodriguez ([email protected]).
5. Each delegation will be able to book 5 meetings during the Assembly (from May 25th to 29th). After this number, bilateral meeting rooms will be provided conditioned on the availability.
6. Please notify any cancellation in advance in order to reassign the bilateral rooms to other delegations. In case delegations have two consecutive no-shows the remaining reservations will be cancelled and no additional bookings will be accepted.
7. Please provide contact information for the reservations: delegation, name with a mobile number and email address.

Companions Program

A special travel agency desk will be available at the venue in order to provide tourist information and services for delegate and participant’s companions. The cost of these services will be borne by the solicitant directly.

Dress Code

The dress code during the Fifth GEF Assembly and associated meetings is tropical smart casual. The weather in Cancun may be hot in late May while the venue and meeting rooms will be air-conditioned so please plan and dress accordingly for both indoor and outdoor temperatures. If you will be participating in the site visits, please bring proper footwear, hats, sunglasses and sunscreen.